An invoice is a fiscal document drafted by a seller that containts all the details of a purchase of goods or services and that is sent to a buyer at the end of a transaction.
The invoice certifies that the good has been transfered (or that the service has been executed) and gives the right to the seller to ask for the payment.
The invoice usually consist of two different documents: the original invoice, which shall be sent to the customer, and the copy of the original invoice, that shall be conserved by the seller, for at least 10 years according to law.
An invoice shall contain at least the following information on the seller and on the buyer:
- date of issuing, which according to the Italian e-invoicing regulation shall be sent before the 10th day since the service has been executed or good has been sent to the customer;
- number of the invoices issued, which shall be progressive (at the beginning of each year the number of invoices start again from 1, so that the first invoice of the new year restarts the invoicing cycle);
- the company data of the seller, such as: company name, legal address, VAT code and Fiscal Code, number and location of the Chamber of Commerce;
- the company or personal data of the buyer, such as: name or company name if it is a B2B transaction, legal address, VAT or Fiscal Code;
- the type of payment chosen by the seller to receive the payment;
- the type of products sold or service executed, and quantity of product sold or details on the service;
- the unit price of the products sold and the total price (which can be obtained by multipling the number of product sold per the unit price);
- any discount applied to the final price;
- the VAT percentage applied to such product or service, and the amount of the final price that refers to the VAT;
- the final amount to be paid by the buyer.
Eventually, you can also add to an invoice the details of the payment such as the IBAN to which the customer shall make the bank transfer or other information you consider useful to communicate to your customer.
In general, any company or self employed that has a VAT Code assigned to its activity has to issue an invoce to a customer when they sell a good or execute a service; there are however some exemption:
- retail shops;
- farmers for the sale of goods obtained by own production;
- hotel services;
- restaurants and bars;
- transportation of people;
- transit on highways.
These operators however have to provide the customer other types of documents that are needed for fiscal purposes, such as receipts, but in case the customer explicitly asks for the issuing of an invoice at the moment of purchase, the seller is obliged to comply with the request as required by law.
Finom gives you the possibility to both send regular invoices and e-invoices effortless and in full compliance with Italian regulation, so you don't need to know more and try Finom now! :)